Secretary to the President

Location: Hanoi

Starting date: As soon as possible

Closing date: October 15, 2018


AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit

Position Profile

This position reports to the President.


  • Provide comprehensive administrative assistance to the President including preparing correspondence, reports, and other materials.
  • Setup President’s travel arrangements
  • Setup and coordinate meeting s and conferences
  • Create, transcribe, and distribute meeting agendas and minutes
  • Answer telephones and handle in appropriate manner (in absence of the receptionist)
  • Meet and greet clients and visitors
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Maintain hard copy and electronic filing system
  • Other duties as assigned



  • Bachelor’s degree required
  • Proficient English
  • Good Vietnamese communication skills
  • At least 3 years of experience in similar position
  • Good interpersonal skills


Contact and Deadline

  • Please submit resume and cover letter to
  • All applications will be carefully vetted including working history and background checks.

We thank all applicants but only those selected for an interview will be contacted.