Finance, Administration, and Human Resources Manager

Location:               Ho Chi Minh City, Vietnam

Starting date:     As soon as possible

Closing date:       31 March 2019

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. For additional information, please visit www.aip-foundation.org

Position Profile

The Finance, Administration and Human Resources Manager is a key member of the organization and reporting directly to the CEO. You will oversee the financial, administrative and human resources operations of the organization.

 

Main Responsibilities:

Finance:

  • Coordinate e accounting operations, financial reporting, planning, budget management and accounting procedures and internal controls.
  • Constantly improve internal financial policies and systems to increase operational capacity and ensure adherence to all relevant regulations.
  • Ensure compliance with donor financial regulations, and appropriate financial control in compliance with relevant country legislation.
  • Coordinate with the development and program teams to prepare budgets and financial forms for new grant applications.
  • Review financial reports to donors and prepare financial reports to Board of Directors.
  • Liaise with external auditors for annual audits and tax filing.

 

Human Resources (HR):

  • Provide human resources plan in conjunction with the organization’s strategy.
  • Control all tasks of HR functions such as monthly payroll, insurances including Social, Health Unemployment insurance.
  • Manage labor contracts, other labor related documents on expiration, renewal, adjustments
  • Ensure legal compliance with local regulations in each country, and update staff handbook.

 

Administration:

  • Manage all office facilities including IT, furniture and fixtures, office security, office equipment & machinery, general office safety and staff safety, follows up renewal of office rental contracts.
  • Work with country offices for office licenses and organization reports with government agencies.
  • Be responsible for making visas, resident cards, work permits for staff or guests (if any).

Requirements

  • Bachelor’s degree required; member of professional accounting association is preferred.
  • At least 5 years of experience, INGO experience is preferred.
  • Good verbal and written English and Vietnamese communication skills.

Contact and Deadline

  • Please submit resume and cover letter in one PDF file to:

jobsvietnam@aipf-vietnam.org

 

  • All applications will be carefully vetted including working history and background checks.
  • Applications are due as above. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

 

We thank all applicants but only those selected for an interview will be contacted.