Communications Manager

Location:              Ho Chi Minh City

Starting date:    As soon as possible

Closing date:      December 15, 2018

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit www.aip-foundation.org

SUMMARY

The Ho Chi Minh City, Vietnam-based Communications Manager reports directly to the Chief Executive Officer (CEO). S/he works with staff from all AIP Foundation offices to develop and implement communications strategies. This position is responsible for coordinating organization-wide design, message, and content generation, including electronic and print communications. The Communications Manager fully ensures brand consistency, coordination of messages, and the highest standards for external communications. The responsibilities listed below are inclusive, but not exhaustive, of the role.

 

APPRAISALS

This role will be appraised by the Chief Executive Officer.

This role appraises the Communications Coordinator and the Graphic & Web Designer.

 

RESPONSIBILITIES:

PRINT MATERIALS

  • Manage creation, production, and dissemination of printed publications for education, development, and administration purposes (such as monthly global and country newsletter, annual report, AIP Foundation communications materials)
  • Manage creation and selection of photography; maintain photo archive
  • Evaluate and negotiate vendor contracts including photographers, web-developers
  • Manage in-house style manual

ELECTRONIC COMMUNICATION

  • Website Management
    • Ensure website structure and format is user-friendly, informative, and covers all AIP Foundation activities and plans. Closely collaborate with Graphic and Web Designer to ensure the website is attractive and easily maintained.
    • Collaboratively manage and coordinate creation and update of web-content. Keep up-to-date with all program activities, development plans in target countries, and global road safety activities.
  • Social Media Strategy Implementation
    • Maintain and further develop AIP Foundation’s social media accounts including Facebook, Twitter, Linkedin, Instagram. Regularly update and post on AIP Foundation activities, global road safety news, partner activities, and other relevant issues. Link social media posts to the AIP Foundation website to convey a cohesive message of road safety’s importance and progress.

BRANDING & DESIGN MANAGEMENT

  • Oversee the various forms of communications within the organization to ensure the quality, brand consistency, accuracy, and coordination of messages
  • Ensure that messages are consistent and appropriate for the target audience
  • Work with Development and Program teams on suitable communication practices to support projects and campaigns
  • Act as liaison between the designer and program teams and country officers, as needed
  • Supervise the design process; Review briefs, timelines, copy, and designs

MEDIA RELATIONS

  • Write, edit and distribute press releases
  • Respond to journalist requests, prepare briefings for interviews
  • Provide writing and editing support for case studies and papers, as needed
  • Provide support on correspondence, presentation, and speeches for CEO and other management, as needed
  • Maintain media archives

QUALIFICATIONS AND REQUIREMENTS:

  • Excellent verbal and writing skills in English. Native English speaker preferred
  • Bachelor’s degree, preferably in marketing, English/journalism, or a related communications field
  • Experience in writing press-releases and case studies; newsletters; design management
  • 3-5 years of marketing, communications, media or public relations experience and on a wide range of communications tools including digital and marketing skills
  • Familiarity with windows and Mac operating systems, graphic design software, managing website
  • Demonstrated interest in the visual arts and youth education
  • Strong organizational and planning skills, as well as follow-up with obligations
  • Proof of integrity, honesty, flexibility, resilience and interpersonal skills
  • A dynamic and professional individual with initiative and the ability to manage multiple projects

CONTACT AND DEADLINE

  • Please submit resume and cover letter to jobsvietnam@aipf-vietnam.org
  • All applications will be carefully vetted including working history and background checks.
  • We thank all applicants but only those selected for an interview will be contacted.