About Us

Program Assistant

Location: HCMC, Vietnam
Status: Full time, permanent
Application due: 5 p.m. on 15 April, 2018
Start date: As soon as possible

Position Profile

The Program Assistant role reports to the National Program Manager. The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be requested, as and when needed.

Responsibilities

Primary function

  • To carry out program implementation as directed by the program coordinator(s), program manager(s), and / or National Program Manager
  • To support the program coordinator(s), program manager(s) and National Program Manager
  • To develop and maintain positive relationships with key stakeholders, i.e. sponsors, government departments, school staff, children and parents

Program implementation

  • To work with the program coordinator(s) & program manager(s) in planning and implementation across all of AIP Foundation’s programs and public awareness campaigns
  • To provide logistical support on program implementation to the program coordinator(s), program manager(s), and / or National Program Manager where required
  • To manage agencies, vendors, suppliers in carrying out implementation

Program monitoring, evaluation and reporting

  • Assist with the monitoring, evaluation, and reporting relevant to each program or public awareness campaign, as directed by the program coordinator(s), program manager(s), and / or National Program Manager

Program administration

  • Carry out all program related administrative tasks, as directed by the program coordinator(s), program manager(s), and / or National Program Manager to include:
    • Translation of English to Vietnamese and Vietnamese to English
    • Document writing
    • Project database management: study, update, maintenance & filing
    • Data record, report and enter into Activity Info

Qualifications

  • University degree
  • At least 2 year experience in related field
  • Fluent spoken and written English
  • Excellent interpersonal skills
  • Excellent communication skills
  • Flexible attitude
  • Team player
  • Enthusiastic
  • Honest and trustworthy
  • Commitment to AIP Foundation’s mission, vision and core values
  • A dynamic and professional individual with initiative
  • Ability to work well under pressure while juggling multiple tasks simultaneously
  • Ability to prioritize with minimal supervision and work independently as well as function as a member of a team
  • Advanced computer skills (MS Office applications, including Excel, PowerPoint, statistical software)

Desired Personality Traits

  • Communication: Exceptional interpersonal skills, and ability to communication organization’s mission to a wide variety of audiences. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
  • Planning: Strong organizational and planning skills. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.
  • Results: Strategic and persistent ability to achieve organizational fundraising objectives. Is conscientious and efficient in meeting fundraising commitments, observing deadlines and achieving results.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise, and is willing to learn from others.
  • Partners: Identifies partners’ needs and matches them to appropriate solutions. Monitors developments inside and outside the partners’ environment to anticipate problems.

Contact and Deadline

  • The position will be hired locally. Applications are due April 15, 2018. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.
  • Please submit a one-page cover letter, maximum two-page CV/resume, and three references with current email addresses and telephone numbers in one PDF or Word file to our email: jobsvietnam@aipf-vietnam.org
  • We will inform you before contacting your references.
  • All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, USAID, FIA Foundation, Safe Kids Worldwide, UPS, Johnson & Johnson, Chevron and local government agencies. For additional information, please visit www.aip-foundation.org

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