About Us

Monitoring & Evaluation Assistant (2)

Duty Station: Vietnam (Hanoi or Ho Chi Minh City)

Status: 2 full time, permanent positions available.

Application Due: 5:00PM ICT on 14 May, 2018

Position Profile

The Monitoring & Evaluation Assistant role reports directly to the Monitoring & Evaluation Manager. The responsibilities listed below are inclusive, but not exhaustive, of the role. It is reasonable to assume that additional tasks will be requested, as and when needed.


This role will be supervised by the Monitoring & Evaluation Manager. Every effort should be made by the position holder to record achievements throughout the year in order to document appropriately, as supporting evidence, on AIP Foundation’s annual evaluation form.


Key Responsibilities

Support Monitoring & Evaluation (M&E) team.

Data collection

  • Coordinate and implement the helmet observation activities in 17 provinces in Vietnam under national action plan on child helmet use

M&E Procedures

  • Draft data collection tools and data entry form
  • Support the process of the standardized tools and templates

Data management

  • Support M&E Manager to maintain project monitoring database
  • Support programs and development to access monitoring data
  • Provide technical support to resolve ActivityInfo bug reports
  • Update operational procedures for ActivityInfo databases, as needed
  • Support Programs team to develop network of volunteers for data collection in Ho Chi Minh City

Knowledge management

  • Maintain datasets from external road safety and population surveillance
  • Add new, relevant research and notes to reference management software (Zotero)
  • Check quality and completeness of new entries in Zotero


  • Translate documents and write summaries in Vietnamese for M&E team per request
  • Participate in internal M&E meetings, and write and distribute meeting minutes
  • Support M&E Manager to maintain M&E folder on server
  • Manage M&E workspace in Podio
  • Other tasks, as requested by the M&E Manager


  • University degree
  • Excellent written and verbal English
  • Ability to prioritize whilst managing expectations
  • Flexible attitude • Excellent communication & organization skills
  • Commitment to AIP Foundation’s mission, vision and core values
  • A dynamic and professional individual with initiative
  • Honest and trustworthy

Contact and Deadline

  • The position will be hired locally and for Vietnamese only.
  • Applications are due as above. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.
  • Please submit in one file including one-page cover letter, maximum two-page CV, and three references with current email addresses and telephone numbers to our email: jobsvietnam@aipf-vietnam.org
  • We will inform you before contacting your references.
  • All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors, including the U.S. Centers for Disease Control and Prevention, USAID, FIA Foundation, Safe Kids Worldwide, UPS, Johnson & Johnson, Chevron and local government agencies. For additional information, please visit www.aip-foundation.org


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